Human Resources Assistant

Overview
Support HR operations including recruitment and onboarding activities.

You have:

Professional in Psychology, Business Administration or related fields.
1 to 3 years of professional experience in the human resources area, preferably working with international non-profit organizations.
Strong oral and written communication skills, effective in internal and external relations.
Ability to multitask, results-oriented, meet goals on time, and prioritize deliverables under pressure.
Proficiency in Microsoft Office.

Your experience matters—tell us how we can make UNtalent.org better.
UNTalent Community

Details
Work Arrangement:

Job Description

Under the supervision of the human resources management, the assistant will be in charge of activities related to the area: recruitment, hiring, induction and orientation, welfare and development activities, and will provide support to the field management in the assigned territories in all matters related to the area.

Selection and recruitment:

– Receiving Terms of Reference (TORs) and Job Descriptions (JDs) for hiring third parties (employees, consultants, volunteers, etc.), reviewing and aligning them with the institutional format. – Publishing calls for third-party services internally, externally, and through networks. – Receiving physical and virtual applications. – Participating in the opening of physical calls for applications. – Preparing the corresponding minutes for the selection process. – Sending the filters that meet the terms of reference to supervisors for evaluation. – Requesting approval after verifying process documentation with the relevant departments. – Conducting the onboarding process for employees and third parties. – Notifying selected personnel and requesting documentation for contractual procedures. – Drafting contracts in accordance with internal guidelines. – Supporting Human Resources processes. – Filing selection process documentation (digital and physical).

Hiring and payroll:

– Liaise with payroll outsourcing providers for personnel recruitment purposes as needed – Monitor initial onboarding and process employee updates upon request – Process payroll updates monthly – Prepare PR and PRF forms for payroll, social security, fees, severance payments, and other related procedures for HR payments to Finance. – Monitor contract expirations with third parties – Prepare expiration notices according to the terms of each existing contract as directed by HR management – Prepare contract addenda as needed, as directed by HR management – Maintain electronic and physical files of all procedures performed in accordance with the law and for auditing purposes. – Maintain strict control of all contract sequences and create D7 forms, emails, and welcome messages – Ensure the correct execution of the employee separation process, exit interviews, severance pay, and payment. – Preparation of settlements and corresponding certifications during and at the end of the contractual terms. – Alerting authorities to situations requiring special monitoring and/or attention to ensure compliance with contractual obligations to third parties.

Induction, monitoring and development of personnel

– Prepare the staff orientation and welcome package. – Prepare the staff training and development plan. – Follow up on the submission of invoices from contractors and consultants. – Support performance evaluation processes at different points in the annual cycles. – Track the collection of timesheets as needed. – Prepare the corresponding certifications during and at the end of contract periods. – Serve as the HR contact person for matters related to staff benefits and field offices. – Support the development of the staff wellness plan. – Support other activities related to the area’s processes, including wellness, training and development, and other tasks as required by your immediate supervisor. – Provide support to partners in HR-related activities according to work plans, including components such as code of conduct, safeguards, etc. – · Other tasks inherent to his work and that are assigned to him by the organization.

Qualifications

REQUIREMENTS:

– Bachelor’s degree in Psychology, Business Administration, or related field – 1 to 3 years of professional experience in Human Resources, preferably working with international non-profit organizations. – Strong oral and written communication skills, effective in internal and external relations. – Ability to multitask, results-oriented, meet deadlines, and prioritize deliverables under pressure. – Proficiency in Microsoft Office.

WORK ENVIRONMENT:

– Changing work environment. – The geographical presence and movement of work, and the scope of the program, may change as the program grows.
Apply now